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Telematic Academic Management
This is the descriptive layer
 


The telematic academic management (GAT) system is an application which enables the management of academic and administrative processes relating to students, teaching staff (counsellors, tutors) and users from the administrative staff (Student Care, Co-ordination, and Teaching Management). It is a multi-language system (it allows work in various languages) and multi-currency (you can operate using various currencies).

The essential aim of GAT is to manage in an agile way the administrative tasks carried out at the University, so that these same tasks can be carried out in a virtual way (web).

To attain this aim, GAT is divided into different modules:

Plans and Academic Regulations
It defines any plan of studies from any cycle (stating what subjects form part of the plan of studies, when they can be read, and what requirements have to be fulfilled in order to matriculate).

Academic Record
This resource can be used both by students and by counsellors and tutors, in order to locate all the academic information relating to a student's record easily. It also shows all the administrative requests made by the student throughout his or her university life.

Secretary's Office and Administrative Transactions
It facilitates the location, management and resolution of any request of an administrative nature made by a student (e.g., requests for certificates, titles, entry, etc.). It allows the sorting and location of the information according to different criteria.

Entry
This module allows for matters ranging from the automated capture of entry requests (application forms) to the provision of the available University study-places in the various courses, according to specific selection criteria and quotas.

Matriculation
Through this module, students choose the subjects they will study during the semester. It allows self-matriculation and automatic real-time validation of the matriculation requested (the system validates that the chosen subjects can be studied, according to the study plan wanted). It further calculates the final matriculation fees and allows a tutorisation before the matriculation is finally processed - for instance, taking into account the presence and advice of the counsellor.

Examinations
This model includes matters ranging from the automatic generation of exam calendars to the introduction of the marks used in the pedagogical assessment form of the Universitat Oberta de Catalunya, and the elaboration of examination papers in a virtual fashion.

Assessment of Previous Studies
It allows the automation of the tasks involved in the accreditation of previous studies done by students (access is obtained to a degree by means of another degree), as well as the subsequent management of applications concerning previous studies completed by students, whether at other universities or at the UOC itself.

Degrees
A GAT module which automatically detects those students with a degree, the relevant notifications to students, the applications they make, the transactions and the legal resources between students, the University and the Ministry, and the dealings with the printers.

Automated Validation of Academic Records
This is the core of the system which allows the automated, real-time validation of the information in an academic record, by comparing this information with that provided by the plan of studies from the time of its being in force (it validates the fact that the academic information relating to a student is coherent with the definition of the plan of studies he or she intends to embark on).

Architecture

Most of these applications use two types of technology, one for the administrative part and another for the treatment of the application's Web part.

Administrative part: client/server* technology

Graphic of the architecture of the administrative part: client/server technology

 

Web part: three-layered technology

 

  Graphic of the architecture of the Web part: three-layered technology  

Development and Design Tools

Easy Case, for the design of databases and processes

PL/SQL

C

Visual Basic

Javascript

HTML

Developer 6.0

Oracle 9i Database

 

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