The telematic academic management (GAT) system is an
application which enables the management of academic
and administrative processes relating to students,
teaching staff
(counsellors, tutors) and users from the
administrative staff (Student Care, Co-ordination,
and Teaching Management). It is a multi-language system
(it allows work in various languages) and multi-currency
(you can operate using various currencies).
The essential aim of GAT is to manage
in an agile way the administrative tasks carried out
at the University,
so that these same tasks can be carried out in a virtual
way (web).
To attain this aim, GAT is divided
into different modules:
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Plans and Academic
Regulations
It defines any plan of studies from any cycle
(stating what subjects form part of the plan of
studies, when they can be read, and what requirements
have to be fulfilled in order to matriculate).
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Academic Record
This resource can be used both by students and
by counsellors and tutors, in order to locate
all the academic information relating to a student's
record easily. It also shows all the administrative
requests made by the student throughout his or
her university life.
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Secretary's Office
and Administrative Transactions
It facilitates the location, management and resolution
of any request of an administrative nature made
by a student (e.g., requests for certificates,
titles, entry, etc.). It allows the sorting and
location of the information according to different
criteria.
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Entry
This module allows for matters ranging from the
automated capture of entry requests (application
forms) to the provision of the available University
study-places in the various courses, according
to specific selection criteria and quotas.
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Matriculation
Through this module, students choose the subjects
they will study during the semester. It allows
self-matriculation and automatic real-time validation
of the matriculation requested (the system validates
that the chosen subjects can be studied, according
to the study plan wanted). It further calculates
the final matriculation fees and allows a tutorisation
before the matriculation is finally processed
- for instance, taking into account the presence
and advice of the counsellor.
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Examinations
This model includes matters ranging from the automatic
generation of exam calendars to the introduction
of the marks used in the pedagogical assessment
form of the Universitat
Oberta de Catalunya, and the elaboration
of examination papers in a virtual fashion.
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Assessment of Previous
Studies
It allows the automation of the tasks involved
in the accreditation of previous studies done
by students (access is obtained to a degree by
means of another degree), as well as the subsequent
management of applications concerning previous
studies completed by students, whether at other
universities or at the UOC
itself.
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Degrees
A GAT module which automatically detects those
students with a degree, the relevant notifications
to students, the applications they make, the transactions
and the legal resources between students, the
University and the Ministry, and the dealings
with the printers.
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Automated Validation
of Academic Records
This is the core of the system which allows the
automated, real-time validation of the information
in an academic record, by comparing this information
with that provided by the plan of studies from
the time of its being in force (it validates the
fact that the academic information relating to
a student is coherent with the definition of the
plan of studies he or she intends to embark on).
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Architecture
Most of these applications use
two types of technology, one for the administrative
part and another for the treatment of the application's
Web part.
Administrative part: client/server*
technology
Web part: three-layered technology
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